Nathan J. Song

Customer Operations, Experience & Business Systems

Operations professional focused on building scalable operational systems through SOP development, workflow optimization, and automation that drives sustainable business growth and KPI performance.Experienced designing and building end-to-end business systems while collaborating with and leading cross-functional teams to enhance customer experience and accelerate business growth.

NS
Based inRowland Heights, CA
LanguagesEnglish & Mandarin
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01

Experience.

KYT Dental Services

2023 — 2026
Office / Operations Manager · Fountain Valley, CA
  • Practice growth. Helped grow the practice from about two patients a week to a full schedule and back-to-back $1M+ revenue years. Expansion now underway.
  • Operations leadership. Ran daily patient operations: scheduling, insurance verification, billing, treatment coordination, and follow-up, all moving at once.
  • Revenue cycle. Owned the insurance revenue cycle end to end: claims, rebilling, denial appeals, and collections. Built Excel models to track revenue and receivables week to week.
  • High-ticket sales. Trained staff to close high-ticket cases up to $40k. Added 0% APR financing that made large treatments and orthodontics easier to approve.
  • Systems and automation. Built the systems that made the office run leaner. A custom HR and attendance app on PostgreSQL fed staff hours straight into payroll, and AI-assisted tools standardized patient communication and reporting.
  • Reputation growth. Grew the practice from 10 reviews to 700+ across Google, Yelp, and Zocdoc. AI search now surfaces it as a top dentist in Fountain Valley.
  • Brand storefront. Built a Shopify storefront that turned new-patient intake into a branded welcome-gift experience.

Wattum Management

2018 — 2023
Marketing Director · Remote
  • Influencer marketing. Ran paid YouTube sponsorships that put the brand's products in front of the mining operators who actually buy them.
  • Procurement and vendors. Managed procurement through a multi-site expansion: purchase orders, supplier negotiations, and vendor coordination. Kept every invoice matched to approved pricing.
  • B2B sales support. Supported a distributed B2B sales team across multiple markets, handling the operations behind their commission-based deals.

Commerce Casino & Hotel

2019 — 2020
Human Resources, Overnight Operations · Commerce, CA
  • HR at scale. Sole overnight HR contact for a 4,000+ employee, 24/7 workforce, covering employee relations, attendance, payroll, leave, and compliance.
  • Attendance and discipline. Enforced attendance policy and ran disciplinary cases through documentation and suspensions. Partnered with managers to keep their teams within company guidelines.

Tawa Services (99 Ranch Market / 168 Market)

2019 — 2020
Human Resources Generalist · Buena Park, CA
  • Weekly onboarding. Ran weekly group onboarding for HQ staff across every department, from the food-processing center and bakery to operations. Also supported the sister company in Rowland Heights.
  • HR training. Led quarterly HR training for Southern California store managers on labor-law updates, robbery and workplace-violence prevention, and theft and loss prevention, coaching them to cut the company's liability.
  • Multi-branch cases. Traveled between branches to work workers' compensation cases with managers, documenting each one and prepping the file for legal.
  • Supply administration. Ran weekly supply ordering for West Coast store managers, routing approvals through the administration manager.
  • HQ coordination. Covered the HQ front desk and supported managers across every department, from merchandising and IT to outside vendors, and kept their meeting rooms booked.

B2B Shirts / GQ Shirts

2013 — 2019
Founder & Owner · Sydney / United States
  • Operations manager. Ran two designer menswear brands across Australia and the US: production, staffing, and the Australia team, while expanding into America and handling international pricing and currency.
  • B2C eCommerce. Sold designer menswear direct to customers on Shopify and eBay, earning 10,000+ five-star reviews.
  • B2B sales. Supplied menswear wholesale to retailers across Sydney, Melbourne, and South Australia, with bespoke fits for key accounts.
  • Omnichannel operations. Ran demand forecasting, inventory planning, and order flow across both channels on a custom inventory system, early to omnichannel retail.

Gloria Jean's Coffee

2012 — 2015
Head Barista / Coffee Shop Manager · Hurstville, NSW, Australia
  • Retail operations. Managed daily operations for a high-volume cafe: team, inventory, and front-of-house service.
  • Customer service. Kept service fast and steady through peak rushes while resolving customer issues on the spot.
  • Merchandising. Reworked pastry ordering and bundling to lift average ticket and cut waste.
02

Education.

University of California, Irvine

2012

B.A., Business Economics

03

Skills.

Business Systems
Google SuiteKPI DashboardsSQLPostgreSQLSupabase
Process Improvement
Workflow DesignSOP DevelopmentWorkflow AutomationAI-Assisted Operations
Customer Operations
Customer ExperienceCustomer IntakeEscalation ManagementTraining & Onboarding
Growth & Digital Operations
Funnel DesignGoHighLevelMeta AdsConversion OptimizationReferral SystemsGoogle Analytics 4MailchimpCapCutAdobe SuiteGitHubVercel
04

Discipline.

Kickboxing Mastery

Developed striking to a level of technical mastery with the ability to coach others. Comfortable holding pads, breaking down technique, and helping training partners improve timing, movement, and confidence through structured instruction.

Yoga Balance

400+ hours of personal practice logged, more than a teacher-training program asks. Meditation keeps me focused, resilient, and balanced under pressure.

Reformer Pilates Longevity

Dedicated over a year to reformer Pilates to strengthen injury prevention and performance. Along the way, built rapport with instructors across multiple studios that can support future brand partnerships and product launches.